SecuritEase International Limited (SIL), incorporated in New Zealand with the Company Number 1702906, is committed to ensuring the management and use of all personal information that SIL collects and handles is in conformance with applicable laws, including the New Zealand Privacy Act 2020.
Please carefully review this Privacy Policy. It explains the following:
The types of personal information we collect and how we obtain it
The purposes and legal basis for collecting personal information
How personal information is used and who we share it with
The duration for which we retain personal information
Individual’s rights regarding their personal information
How we keep personal information safe.
SIL will observe this privacy policy for the collection, storage, and use of personal information provided by corporate clients, suppliers, and other external third parties that SIL interacts with. This policy also outlines who we share personal information with and when. Members of the SecuritEase Group of companies may process personal data for the purposes set out in this privacy policy, as well as for other purposes that we may notify you of separately. Therefore, it is important that you read this privacy policy together with any other privacy policy or fair processing notice provided to you by any SecuritEase Group company. This privacy policy supplements other notices and privacy policies and is not intended to override them.
The types of personal information we collect and how we obtain it
Information which individuals and entities provide to us when contacting SecuritEase. This information will include names, email address, company name, company address, telephone number, and location. Contact information obtained from our corporate clients, suppliers and other business contacts and prospects, collected in the course of our business dealings and through events. We obtain this information directly from individuals and from third parties where permitted. This information will include names, business contact details, job role, employer entity or professional status. We collect information about individuals who may be interested in working with or being employed by SecuritEase. This includes names, address, contact details, past roles, skills, experience and qualifications and the results of pre-employment checks and assessments.
The purposes for collecting personal information
Personal information is held for the following purposes:
Communicating with business contacts and responding to enquiries
We use information provided to us by individuals who have contacted us or given us business contact information for our own administrative and business development purposes. This includes responding to enquiries we receive, following up on business contacts, and providing information about our business and products to those who have consented to receive it. Depending on the method of contact, we may respond by letter, email, or telephone.
Recruitment
The SecuritEase Group of companies use information about candidates to assess their suitability for available employment or service contract roles and opportunities. As part of our recruitment process, we collect personal information directly from candidates or through a recruitment agency. This information includes personal contact details, such as a candidate’s name, title, address, telephone numbers, and personal email addresses. We also collect information pertaining to a candidate’s employment history, educational background, skills, experience, and qualifications, as detailed in their CV or obtained from other sources. Where relevant, we will record interview feedback, aptitude test results, and assessments of a candidate’s suitability for a role.
To fulfil referencing and pre-employment screening requirements and subject to the candidate's informed consent, we collect references from past employers and personal information about candidates from third party organisations. This information includes a candidate's immigration status, nationality, and citizenship, along with copies of right-to-work documentation, and the results of criminal, identity, financial (including credit history), and academic qualifications checks.
The legal basis for processing personal information
If UK or European data protection laws apply, the legal basis for processing personal information is as follows. For business contacts, we process data based on our legitimate business interests as a commercial entity, these interests do not outweigh individual’s privacy rights. For immigration and right-to-work information in recruitment, processing is necessary to meet our legal obligations. Candidate references and probity checks are processed based on the candidate's consent and our legitimate business interests.
Data recipients
Each member of the SecuritEase Group that is a data controller may share personal data with other members of the SecuritEase Group. Details of the entities that make up the SecuritEase Group of companies can be found here. We may also share personal information with our professional advisors and outsource service providers. These include third party entities who in the context of recruitment provide us with candidate information, host our HR system and carry out pre-employment checks. This website contains links to other websites. SecuritEase is not responsible for the content and privacy practices of other websites. Before disclosing personal information on any other website, please examine the terms and conditions of using that website and its privacy statement.
International data transfers
SecuritEase business operations may require the transfer of personal data to other SecuritEase Group companies, including international transfers. When UK or European data protection laws apply and data is shared with Group members outside the UK or European Economic Area (EEA), we ensure the recipients are bound by UK or EU approved standard contractual clauses, unless the recipient is in a country whose data protection regime is deemed by the European Commission or the UK Government to offer an adequate level of protection. Personal data may also be processed overseas when we use suppliers who have global operations. Where UK or European data protection laws require, we ensure that any transfer of personal data outside the UK or EEA is subject to adequate safeguards. These safeguards usually involve UK or EU- approved standard contractual clauses, unless the supplier has binding corporate rules in place within their organisation.
The duration for which we retain personal information
Personal data is retained for the duration required to fulfil its intended purpose and meet legal, regulatory, and accounting requirements. Candidate data is retained for 12 months, and business contact data for 7 years. Personal data is deleted once the retention period ends. As a result, individual rights described below, such as access, erasure, rectification, and data portability are no longer applicable.
Individual Rights Under Data Protection Law
Depending on the applicable data protection laws, individuals will have certain rights in relation to
the processing of their personal data.
If UK or European data protection laws apply, individuals have the following rights regarding
personal data we process:
Receive a copy of their data free of charge
Correct incomplete information or incorrect data
Object to processing based on their situation
Deletion of personal information if it is no longer needed, or an individual objects and we have no overriding need or legal requirement to retain it.
Receive their electronically processed data in a transferable format
Lodge a complaint with the UK's Information Commissioner’s Office (ICO) or other relevant supervisory authority.
Our Security and Privacy Practices
We maintain strict security procedures for the storage and disclosure of personal information, ensuring it is carefully controlled and shared only with authorised individuals. This prevents unauthorised access and ensures compliance with all applicable data protection laws. Whilst we have robust security measures, we acknowledge that absolute security against all potential threats is not guaranteed.
How to contact us
If you want to communicate with us about our Privacy Policy, please write to: Privacy Officer, SecuritEase Head Office, P.O. Box 38-442, Wellington Mail Centre, Lower Hutt, 5045, New Zealand or email us at: dataprivacy@securitease.com